Great Business Networking 101 – Questions and Answers (Part 1)

I am an Introvert.  How can I effectively involve in a Business Networking session?

Anyone can effectively involve in a Business Networking session. It is all about how much you prepare for the event and your mental readiness. If you keep a “goal” in mind and keep yourself motivated, you will have a fruitful networking session. Ask yourself this question:

“How can this networking session benefit me?”

Whatever answer it might be, it should be your motivating factor.

How loud should I talk so that my voice is audible?

In a Business Networking session, depending on the crowd and the background noise, you can adjust your speech volume without sounding like you are shouting. The objective of communication is to pass a message. If the background is noisy, it will help if you practiced using Diaphragm to speak. Anchor your vocal tone and adjust the volume as and when necessary. A well-anchored voice will ground your voice better and give others an impression that you are confident and well-prepared.

What can I use to substitute with Name cards as I do not have any?

This should not even be a question.  If you know you have an upcoming networking session, get your name card printed before the event.  Contents in your name card should include:

  • Logo
  • Company name
  • Tagline
  • Your name
  • Job title
  • Website
  • Contact details (Mobile Number, Office Number, and Email Address)

Please do not use an obsolete name card. Striking the old info and write in the new information will only make your image look sloppy. The exchanging of name cards in some regions can be of a higher value practice, such as Japan and China

How can I prepare myself to ask relevant questions?

Before your Business Networking session:

  1. Write down a list of goals that you want to achieve due to time limitations.
  2. Try to get hold of the attendees’ list. If this is not possible, research the organizer’s past events and understand its demographics and background.
  3. Based on your goals, write down the questions that you would like to know.
  4. Prepare a list of contents that you think others will be interested in and share them on top of this.

Networking sessions are also a session to exchange information.

The thought of “Business Networking” makes me nervous.  How do I deal with this?

Here is what you can do:

Step 1:  Keep an Open Mind

Reframe your thoughts and tell yourself it is just information-sharing events. Don’t be too overwhelmed by unable to establish relationships and get new leads. When you are less nervous, your general physics will be relaxed. Thus, able to aura more positive vibes will, in return, engage with people better.

101 Business Networking Q&a
Always Look Enthusiastic And Smile When You Are Communicating With People At Business Networking.
Step 2:  Prepare, Prepare, Prepare

Prepare yourself for the event: Before, during and after the session.

Before the event:
  • Do your research
  • Prepare a set of questions.
  • Anticipate questions and prepare a list of answers
  • Dress for the occasion
  • Rehearse in front of the mirror
  • Prepare your marketing pitch.
  • Work on your strategy to get into a conversation.
  • Get your marketing tools ready such as name cards, Resumes, personal or business profiles.

During the event:

  • Be mindful of your body language. It often tells a story.
  • Keep the conversation interesting.
  • Give your best first impression.
  • Maintain a good eye contact

After the event:

  • Follow up with your prospects while they are still hot.
  • Send them an email and thank them for the meeting.
  • Set up further meetings if necessary
5 Eye Contact Tips (Source: Teen Coach)

In Conclusion

Business Networking involves a certain level of communication skills and preparation.

Understand your networking initiative goals, prepare all the necessary tools before attending the sessions, and, most importantly, remember to conduct a post-networking follow-up.

In my coming blogs, I will cover Part 2 of the Great Business Networking 101.


I hope you enjoy reading this article and if you have any feedback or suggestions, we welcome your writing in.

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Are you ready for your next Business Networking?


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Great Communication Skills 101

Part 1

Great Communication Skills 101 

Answers all your questions relating to how you can better communicate with others. This 3-parts article will provide answers to the common questions you have about improving your Communication Skills. So, let’s dive in!

Great Communication Skills 101
Great Interaction Skills will bring you positive and healthy relationships

What are communication skills?

Communication Skills are skills of getting your message across via both verbal and non-verbal ways.

How can I improve these skills?

To improve these skills, you need to review your current verbal and non-verbal behaviors while interacting with others.

“In the 1970s, Prof. Albert Mehrabian of the University of California in Los Angeles cited that words, tone of voice, and body language respectively account for 7%, 38%, and 55% of personal communication.”

Verbal Behaviors are basically “what,” you say, which comprises:

    • Grammar
    • Vocabulary
    • Content

Non-Verbal Behaviors, on the other hand, is “how” do you say it, which comprises:

Voice

    • Pitch
    • Volume
    • Pacing
    • Speech fillers
    • Enunciation
    • Articulation

Visual

    • Body Language
    • Eye Contact
    • Hand Gestures
    • Attire
    • Overall Image
  •  

Hence, to improve these skills, you need to tackle every part of the above behaviors.

To Improve Your Skills, We Need To Review Your Current Verbal And Non-Verbal Behaviors.
To improve your interaction skills, you need to review your verbal and non-verbal behaviors.

Why is it important to have good communication skills?

Your communication skills affect how you relate to others. It will also project an image on you. You want others to associate you with depending on what and how your message is being sent, even down to the clothes you wear. Hence, having good interaction skills is crucial at both professional and personal levels.

What are five great ways to improve your communication skills?

    • Study how people conduct great speeches.
    • Identify people around you that communicate well and study how they do it.
    • Practice talking to yourself in front of a mirror.  How you see yourself is how others see you.
    • Listen to podcasts or audiobooks and learn the correct pronunciation from good speakers.
    • Record your speeches and playback to review. Set your goals and standards. Repeat the process until you are happy with your performance.

How do these skills help you in the workplace?

People with good interaction skills will have a better chance of being promoted or hired, especially for those who work in Multi-National Companies, when you need to communicate with people of all regions.

How important are these skills in the corporate world?

In the corporate environment, people come from all walks of life. Miscommunication happens when communicators conclude statements based on assumptions. 

When people from different cultures and languages come together, working in the same environment means that you have to buckle up your interaction skills to avoid miscommunication and achieve the best outcomes.

In Conclusion

Communication Skills, being one of the most important interpersonal skills globally, has their own attributes of attraction if you can fully understand and the ability to apply them. It is not just passing messages across. It encompasses a deeper notion that will bring people closer together and enhance healthy and positive relationships.

In my next blog, I will cover Part 2 of our 3-parts article on Great Communication Skills 101.


I hope you enjoy today’s articles. If you have any additional questions on Communication Skills that you would like us to provide insights with, we welcome your writing in.

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Are you ready to improve your communication skills?


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How to Manage Panic Attacks in Presentations

Managing panic attacks in presentations instead of letting your fear take control over you.

In today’s blog, we will be discovering ways to manage this inner devil.

Amy looked through her notes for the final time before the event started. “It all seems good. I should not fine.”. “Good afternoon, ladies and gentlemen. I am Amy from ABC Company. And it is my pleasure to be your host for this afternoon.”… then a long silence….. Amy started to perspire, and her intestine started to twist, and she felt like vomiting.”

Yes, Amy just suffered a panic attack.  

“I thought I am well-prepared. But why am I still having a panic attack”.

Believe most of us who have attempted to speak at events had such an experience. Are we alone? Absolutely not! Even Hollywood and pop celebrities, which perform numerous times, have experienced it.  

Source: Psych Hub Education

What causes this anxiety and panic attack during speeches, and how can we help ourselves eliminate such incidences from happening?

According to an article written by Medical News Today:

“Panic attacks usually occur without a trigger. Anxiety is a response to a perceived stressor or threat. Panic attacks appear suddenly, while anxiety symptoms become gradually more intense over minutes, hours, or days. Panic attacks usually subside after a few minutes, while anxiety symptoms can prevail for long periods.”

For a person with panic disorder, anxiety may trigger a panic attack. Since anxiety can lead to a panic attack, why not we tackle anxiety as a priority.

Panic Attacks — A Vicious Cycle

An anxiety attack can be a vicious cycle if we do not reverse the cycle. Below is a simple illustration of a vicious negative thought process:

Panic Attacks In Presentations
Panic Attack – A Vicious Cycle

Source: The Vicious Circle Thought Form

Under the Principle of Cognitive Behaviour Therapy, when a situation triggers a negative thought, it will cause our body to react negatively, both emotionally and physically:

Negative Emotions Reactions

  • Fear, dread, panic
  • Frustration, anger, disappointment, sadness

Negative Physical Reactions

  • Increased heart rate
  • Muscle Tension
  • Sweating blushing
  • Dizziness
  • Nausea or stomach ache
  • Trembling voice

The two reactions will then lead to behavior to act negatively.  

Methods To Eliminate Negative Thoughts

One key method to eliminate fear and negative thoughts is “self-talk.” Practice positive self-talk to nourish our negative brain. The more you feed your brain with “good thoughts,” it will gain health over time. Here is some “self-talk” that you can use, particularly in public speaking:

  • “It is going to be OK. I have rehearsed many times.”
  • “It is alright to make mistakes. Everyone makes mistakes.”
  • “I will do what I can do best. The rest is secondary.”
  • “I will use this opportunity to gain experience.”
  • “I will do better each time.”
  • “If the boss sees me doing this, he might give me a promotion.” (self-motivation)
  • “I will treat them like kids, no threat at all.”
  • “I’m given this task because the boss knows that I can do it.”
  • “It is OK. The more I practice, the better for me.”
  • “I will stand out among my peers after this presentation.”

In Conclusion

Delivering a presentation doesn’t have to be a scary experience. If you fear public speaking, keep your mindset positive. Acknowledge your fear and manage it. Transform the negative energy into a winning attitude.

In my next blog, I will talk about how we can prepare ourselves to expect the unexpected. Stay tuned!


I hope you enjoy reading this article, and if you have any feedback or suggestions, we welcome your writing in.

Remember to also subscribe to our FREE Voice and Presentation Tips by completing the form here.

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Have you conquered your inner demon yet?


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5 Communication Tips At Festive Seasons

Social Gatherings and Communication Skills

With festive seasons round the corner, many feel obligated to attend social gatherings.

There might be a chance that you will meet new people, who might be your potential business associates or customers.

However, social gatherings involve a lot of communication skills.

From the way you communicate verbally to your body language and hand gestures. It takes practice and applications to perfect it.

In today’s blog, I will provide some communication tips to ensure that you present yourself positively and establish a good impression at social events.

Your Mindset

5 Communication Tips At Festive Seasons
Reframing is not about self-deceiving. It is about jumping out from the old frame and re-picture yourself in the new frame for a brand-new perspective.

Be careful of what your mind tells you. Ironically, our minds are brilliant in sending us a negative message. Keep a positive and open mind when being invited to social events. 

 If you are getting negative messages from your mind, try reframing the message. Here is an example:

Negative Message from Your Mind: 

“What again? I don’t even know the people there. It is a waste of my time.”

Try Re-Framing the Statement:

“What again? Well, since I am invited, I will see what business or career opportunity that will bring.”

Your Objective

Once you have established an open mindset, the next step is to set your goals.

Since you will be spending some time at the event, do a quick research on who will be there and the occasion. If you can visualize your goals, it will render the event some importance.  

Your Preparation

After you have identified your goals, prepare yourself for the event:

  • Whom do you want to approach?
  • How will this person help you with your goal?
  • When is the best time to arrive?
  • When is the best time to leave?
  • What do you need to bring along, e.g., business cards?
  • What attire should you wear?
  • How should you start your conversation?
5 Communication Tips At Festive Seasons
Body Language – A non-verbal communication skill

Non-Verbal Communication Skills

Observe your non-verbal cues:

  • Your eye contact
  • Your facial expression
  • Your body language
  • Your hand gestures
  • Your visual look 

Do keep in mind that our mind controls our body movements.  Often, when we are impatient, our body language and facial expression will show.

Ensure you keep a positive mindset to avoid unnatural or harmful non-verbal cues from ruining your professional image. 

Communication Skills
Always Look Enthusiastic And Smile When You Are Communicating With People.

The Duration

Know how long will the event last helps you to plan your meeting agenda. Determine how long you intend to stay and make full use of the duration to attain your goals.

When you want to leave the venue, make sure you let the host know that you are going. If the host insists that you stay longer, know what excuse you need to give. 

My favorite excuse is:

“I would very much like to stay, but my dog hasn’t had his dinner yet, and I need to be back for his feed.”.  

In Conclusion

Our business and career depend a lot on social connections. 

Although not all events you attend will meet your expectations and goals, getting to know more people is always an advantage.  

Make sure you rehearse your communication skills in front of the mirror before the event. How you see yourself in the mirror is how others will be seeing you.

Prepare a short elevator pitch of about 30 seconds. Practice saying it by recording it and review by playing back.


In my next blog, I will talk about how you can initiate a conversation at social events. Till then, I would like to wish you all a Happy New Year! 


I hope you enjoy reading this article, and if you have any feedback or suggestions, we welcome your writing in.

Remember to also subscribe to our FREE Voice and Presentation Tips by completing the form here.

If you do like my posts, please feel free to share them!


Have you established your goals for the next social gatherings?

The Voice Room specialized in providing a practical approach to Voice, Presentation, and Communication Skills Coaching. We help you develop your leadership voice, present, and communicate with confidence as you grow in your career​.

Feel free to Contact Us to know more.