10 Embarrass Presentation Situations

Handling Embarrass Presentation Situations – What can you do?

Even the most prepared and experienced speakers encounter unforeseen and embarrassing situations during their presentations.  Today, I will share tips on how to handle some of these awkward moments.

Handling Embarrassing Presentations Situations
Embarrass Presentations Situations are sometimes inevitable. (Photo Source: Photo by Anna Shvets from Pexels)

Situation #1 – You are late for the event

When your alarm clock refuses to trigger, and you are late for the session. You walked in and apologized sincerely. You may suggest giving the audience an extended break to make it up.

Situation #2 – Unable to locate your PowerPoint file on your laptop

You don’t have to tell the audience that you misplaced your file.  Conduct a spontaneous activity, follow by a debrief.  Interact with the audience to buy time.  You may get someone to email you the PowerPoint or rush home to take it during the break.

Situation #3 – Misaligned PowerPoint slides

Just ignore it.  If the PowerPoint is seriously misaligned, present without the PowerPoint and do some interactive activities.  Realign the slides during the break.

Some Medications Can Affect The Vibrations Of Vocal Folds.

Situation #4 – You lost your voice

Invest in a small mobile PA system.  If the venue does not provide you with any speakers, at least you know you are covered. Use voice dynamics in your presentations to captivate your audience.

Situation #5 – Audience looking at their laptop or mobile phone

Set some ground rules from the start that no laptop is allowed during the session.  This audience behavior is very contagious.  When one starts with the laptop, the rest will follow. Talk about something interesting to bring their attention off the laptop.  You may tell a story or share an experience.

Situation #6 – Audience asked unprepared and unexpected questions

During presentations, the audience will sometimes ask you the most obvious question. No matter what questions they ask, always thank them for any questions.  Politely tell the audience that the question is excellent. If you don’t know the answer, don’t say you don’t know. Tell them you will do some research on it and get back to them with an accurate answer. And keep your promise.

Situation #7 – Audience talking among themselves while you speak

There is always bound to be a “leader” among your audience who will start a conversation among themselves. As a speaker, you can take a leap to walk to them and stand beside them while you continue to speak. Most of the time, they will stop talking

Alternatively, you may lower your voice and pause, which will also lead to the same outcome.

Situation #8 – Audience challenging you with your points

Such an audience is usually experts in their industry. Invite them to share their ideas, and they will be pleased to do that.  Don’t reprimand their ideas.  Be polite about it.

Situation #9 – You have forgotten what you want to say next

Just move one to the next bullet point.  Once you recollect, take the audience back to the slide by telling them that you have missed a significant point earlier, and you know that the audience will benefit from it.  By doing so, the audience will be grateful for your effort.

Situation #9 – You have forgotten what you want to say next

Just move one to the next bullet point.  Once you recollect, take the audience back to the slide by telling them that you have missed a significant point earlier, and you know that the audience will benefit from it.  By doing so, the audience will be grateful for your effort.

Situation #10 – When you forget the presentation flow

When giving a presentation, use keywords to signpost the different stages. It’s a good idea to memorize them and practice using them to come to mind quickly during a presentation. For Example:

Signposts for Different Stages in a PresentationKeywords and Statements
Starting the presentation       – Good morning/good afternoon ladies and gentlemen …
– The topic of my presentation today is …
– What I’m going to talk about today is …  
Why you are giving this presentation– The purpose of this presentation is …
– This is important because …
– My objective is to …
Stating the main points– The main points I will be talking about are:    
. Firstly …
. Secondly…
. Next, finally…
– We’re going to look at …
Introducing the first point– Let’s start/begin with …
Showing graphics, transparencies, slides etc.– I’d like to illustrate this by showing you…
Moving on to the next point      – Now let’s move on to  …
Giving more details    – I’d like to expand on this aspect/problem/point
– Let me elaborate on that
– Would you like me to expand on/elaborate on that?
Changing to a different topic    – I’d like to turn to something completely different
Referring to something which is off the topic– I’d like to digress here for a moment and just mention that …

Referring back to an earlier point
– Let me go back to what I said earlier about …
Summarizing or repeating the main points– I’d like to recap the main points of my presentation:
. First I covered
. Then we talked about
. Finally, we looked at
– I’d now like to sum up the main points which were:
Conclusion– I’m going to conclude by… saying that/inviting you to/ quoting …
– In conclusion, let me… leave you with this thought/invite you to
Questions– Finally, I’ll be happy to answer your questions…
– Now I’d like to invite any questions you may have…
– Do you have any questions?
(Source: https://www.learn-english-today.com/)
Effectively prepare yourself can prevent embarrassing presentation moments.

In Conclusion

If you are well-prepared for your event, anticipate and visualize the unexpected, you will be able to go through the ordeal. Good luck!

In my coming blogs, I will cover more on business communication and presentation tips and techniques.


I hope you enjoy reading this article and if you have any feedback or suggestions, we welcome your writing in.

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What are your embarrass presentation moments?


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15 Recommended Great Speeches

 So You Want To Deliver Great Speeches

Great Speeches don’t have to be delivered by great people.  Everyone can deliver great Call-To-Action speeches.  


Thomas Suarez, a 12-year-old, taught himself to build iPhone apps. Suarez started an app club at his school, helping other kids build and share their creations, and also gave a Ted-X Talk, which was seen by nearly 2 million viewers on YouTube. (Text Source: abcnews.go.com)

Qualities of Great Speeches:

  • Well-planned with a clear objective
  • Well-structured with a logical and smooth flow
  • Delivered with clarity and conviction
  • Captivating contents
  • Delivered in simple English
  • Delivered with body language that connects with the audience
  • An appropriate vocal tone that relates to the topic and connects with the audience
  • A voice that brings out the inner feelings and forms emotional connections
  • Ability to relate the contents with things that the audience are familiar with
Great Speeches Don't Have To Be Delivered By Great People But Giving Great Speeches Can Make You Great People.
Great Speeches Don’t Have To Be Delivered By Great People But Giving Great Speeches Can Make You Great People. (Photo Source: Getty Images)

Today, I would like to share 15 speeches that I deemed are great speeches.

#1 – Oprah Winfrey: Golden Globes 2018 Speech

Oprah Gail Winfrey, an American talk show host, television producer, actress, author, and philanthropist. (Text Source: Wikipedia)

#2 – Alexander Betts: Why Brexit Happened – And What to Do Next?

Alexander Betts, a Social Scientist who explores the ways societies might empower refugees rather than pushing them to the margins. (Text Source: Ted.com)

#3 – Nigel Marsh – How to Make Work-Life Balance Work

Nigel Marsh, an Author and Marketer who presents and writes on business and persona life – and how the two interact. He is the author of “Fat, Forty and Fired.” (Text Source: Ted.com)

#4 – Joan Halifax: Compassion and The True Meaning of Empathy

Joan Halifax, an Author and Zen Priest who is known for her compassionate work with the terminally ill. She is a driving force of socially engaged Buddhism. (Text Source: Ted.com)

#5 – Bill Gates: The Next Outbreak? We’re Not Ready

Bill Gates, a Technologist, and Philanthropist who changed the world while leading Microsoft to dizzying success.(Text Source: Ted.com)

#6 – Steve Jobs’ 2005 Stanford Commencement Address

Steve Jobs, the chairman, chief executive officer (CEO), and co-founder of Apple Inc.. (Text Source: Wikipedia)

#7 – Sir Ken Robinson: How to Escape Education’s Death Valley

Sir Ken Robinson, an Author, and Educator who challenged the way we educate our children, championing a radical rethink of how our school systems cultivate creativity and acknowledge multiple types of intelligence.(Text Source: Ted.com)

#8 – Bill Bernat: How to Connect with Depressed Friends

Bill Bernat, a Mental Health Awareness Advocate. He is a recovering addict living with a bipolar condition who advocates for mental health awareness through speaking, comedy, and storytelling. (Text Source: Ted.com)

#9 – Paul McEuen and Marc Miskin: Tiny Robots With Giant Potential

Paul McEuen, a Physicist whose research explores the nanoscale world. Marc Miskin, an Engineer who works on the design and fabrication of cell-sized robots. (Text Source: Ted.com)

#10 – Mel Robbins: How to Stop Screwing Yourself Over

Mel Robbins, is a bestselling Author, Life coach, TV Host. and CNN Commentator. (Text Source: Ted.com)

#11 – Astro Teller: The Unexpected Benefit of Celebrating Failure

Astro Teller, an Entrepreneur, Inventor, and Author oversees the secret projects that could reshape our lives in coming decades. (Text Source: Ted.com)

#12 – Tony Fadell: The First Secret of Design is … Noticing

Tony Fadell, a Product Creator, the originator of iPod. (Text Source: Ted.com)

#13 – Elizabeth Gilbert: Success, Failure and The Drive to Keep Creating

Elizabeth Gilbert, the author of “Eat, Pray, Love”. Her fascinations: genius, creativity, and how we get in our own way when it comes to both. (Text Source: Ted.com)

#14 -Kate Bowler: “Everything Happens for a Reason” – And Other Lies I’ve Loved

Kate Bowler, A Divinity Professor, and Author who is reexamining her perspective on the “prosperity gospel”: the belief that good things happen to good people. (Text Source: Ted.com)

#15 Jack Ma Speech at Lomonosov Moscow State University

Jack Ma, is a Chinese business magnate, investor, and philanthropist. He is the co-founder and former executive chairman of Alibaba Group, (Text Source: Wikipedia)

In Conclusion

If you want to deliver impactful speeches, you have to believe in what you are delivering. Never undermine every speech that you deliver. Believe it or not, some of which might act as a catalyst for individual and organizational transformation.

Craft your speeches and know what your audience wants from you. Do not deliver a speech for the sake of presenting. Remember that informative speeches educate, whereas emotional speeches lead people to “buy-in” for your ideas.


I hope you like today’s blog. If you have any feedback or suggestions, we welcome your writing in.

Remember to also subscribe to our FREE Voice and Presentation Tips by completing the form here.

Do you have any great speeches to share?


The Voice Room specialized in providing a practical approach to Voice, Presentation, and Communication Skills Coaching. We help you develop your leadership voice, present, and communicate with confidence as you grow in your career​.

Feel free to Contact Us to know more.

Great Communication Skills 101

Part 1

Great Communication Skills 101 

Answers all your questions relating to how you can better communicate with others. This 3-parts article will provide answers to the common questions you have about improving your Communication Skills. So, let’s dive in!

Great Communication Skills 101
Great Interaction Skills will bring you positive and healthy relationships

What are communication skills?

Communication Skills are skills of getting your message across via both verbal and non-verbal ways.

How can I improve these skills?

To improve these skills, you need to review your current verbal and non-verbal behaviors while interacting with others.

“In the 1970s, Prof. Albert Mehrabian of the University of California in Los Angeles cited that words, tone of voice, and body language respectively account for 7%, 38%, and 55% of personal communication.”

Verbal Behaviors are basically “what,” you say, which comprises:

    • Grammar
    • Vocabulary
    • Content

Non-Verbal Behaviors, on the other hand, is “how” do you say it, which comprises:

Voice

    • Pitch
    • Volume
    • Pacing
    • Speech fillers
    • Enunciation
    • Articulation

Visual

    • Body Language
    • Eye Contact
    • Hand Gestures
    • Attire
    • Overall Image
  •  

Hence, to improve these skills, you need to tackle every part of the above behaviors.

To Improve Your Skills, We Need To Review Your Current Verbal And Non-Verbal Behaviors.
To improve your interaction skills, you need to review your verbal and non-verbal behaviors.

Why is it important to have good communication skills?

Your communication skills affect how you relate to others. It will also project an image on you. You want others to associate you with depending on what and how your message is being sent, even down to the clothes you wear. Hence, having good interaction skills is crucial at both professional and personal levels.

What are five great ways to improve your communication skills?

    • Study how people conduct great speeches.
    • Identify people around you that communicate well and study how they do it.
    • Practice talking to yourself in front of a mirror.  How you see yourself is how others see you.
    • Listen to podcasts or audiobooks and learn the correct pronunciation from good speakers.
    • Record your speeches and playback to review. Set your goals and standards. Repeat the process until you are happy with your performance.

How do these skills help you in the workplace?

People with good interaction skills will have a better chance of being promoted or hired, especially for those who work in Multi-National Companies, when you need to communicate with people of all regions.

How important are these skills in the corporate world?

In the corporate environment, people come from all walks of life. Miscommunication happens when communicators conclude statements based on assumptions. 

When people from different cultures and languages come together, working in the same environment means that you have to buckle up your interaction skills to avoid miscommunication and achieve the best outcomes.

In Conclusion

Communication Skills, being one of the most important interpersonal skills globally, has their own attributes of attraction if you can fully understand and the ability to apply them. It is not just passing messages across. It encompasses a deeper notion that will bring people closer together and enhance healthy and positive relationships.

In my next blog, I will cover Part 2 of our 3-parts article on Great Communication Skills 101.


I hope you enjoy today’s articles. If you have any additional questions on Communication Skills that you would like us to provide insights with, we welcome your writing in.

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Are you ready to improve your communication skills?


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Top 5 Presenters’ Hacks – Expect The Unexpected

Presenters’ Hacks Revealed!

Many times, when we look at speakers on the stage, have you ever think in your mind, wow! They are so good.  They are so confident, so well-prepared and so charismatic. What presenters’ hacks do they have?

Today, I am going to share with you:

Top 5 Presenters’ Hacks

1.     Forget What to Say.  Most new trainers experience butterflies in the stomach when they come to their first few presentations.  Because of that, they tend to speed up their presentation so that they can close the file and move away.

Our thoughts run faster than we speak.  As a result, points got missed out.  And when this happens, new presenters will have a gust of panic and lose it all.  So, don’t panic if you missed the point.  Your audience is not going to know at all.

Just maintain your calm and proceed to the next point.  You can always come back to the point later by saying: “Oh yes, there is an important point that I have missed out earlier, let me bring you back to the slides.”

2.     Looking Nervous.  As a seasoned presenter, feeling nervous on each gig is inevitable, especially you are in a new environment with a group audience with unknown demographics.  When this happens, your mind will start to build the worst scenario that you can think of, such as, “oh dear, so many people looking at me, what if I made mistakes…” or “Will they like the stuff that I present, what if they don’t?” etc.  Feeling nervous is normal due to the hormones cortisol and adrenaline.   Next time, if this happens, transform nervous to energy as if you are on a battlefield.

It is either lives or die.  You might as well give a good fight and live.

3.     Speaking Too FastSpeaking too fast and rambling can be a post-effect of nervousness—your speech speed tally with your heartbeat.  When your heart beats fast, your speech will go fast.  And when you start to ramble, you start to confuse the audience.  So, next time, when you are speaking too fast, slow down your breathing.  This will slow down your heartbeat and thus slowing down your speech.

4.     Audience Playing with Mobile Phones.  Presenters have to keep their eyes on their audience constantly.  Observe their body language.  Most of the time, the body movement and hand gestures send you a message.  Playing and meddling with the mobile phone is contagious.

Presenters' Hacks
No Need To Feel Embarrassed About The Unexpected

If you start seeing some audience to that, you need to interject your presentation with some creative games or exercises or get them to talk about their experience.  Audiences are more receptive to stories.  So, start gathering stories that you can use to combat the audience’s boredom. 

5      Unable to Answer Questions.  When being prob questions that you can’t answer, feeling incompetence is the least thing that should happen.  Although you are not able to answer them now, you can always answer them later by saying: “thank you very much for the great questions.  It is definitely a good source for me to research on.  Let me work on the details, and I will get back to you ____ (give a time frame that you are comfortable with)

In Conclusion

If you are well-prepared for your event, anticipate and visualize the unexpected, you will be able to go through the ordeal.

I hope you enjoy today’s presenters’ hacks. If you have any feedback or suggestions, we welcome your writing in.

If you do like these hacks, please feel free to share them!

Remember to also subscribe to our FREE Voice and Presentation Tips by completing the form here.

Have you tried these hacks before?

The Voice Room specialized in providing a practical approach to Voice, Presentation and Communication Skills Coaching. We help you develop your leadership voice, present and communicate with confidence as you grow in your career​.

Feel free to Contact Us to know more.